Job Title: Consultant, Transportation

Location: Beijing, China

Reports To: Program Director, Transportation

Type: Full-time

Duration: 6 months (with possibility to extend)

SUMMARY:

The Consultant is responsible for supporting Program Director (PD) on grants administration, strategy development, funder relations, events organization and logistics support. The Consultant reports to Program Director (PD).

ESSENTIAL DUTIES & RESPONSIBILITIES:

Grants and Projects Management

• Administrate grant-making process in EF China’s grants management system, drafting Internal Expenditure Recommendation Form (IERF) and filling in necessary information to initiate the project application, monitoring and following up in the grant period, and drafting evaluation to close the grant in a timely manner;
• Collect and carry out due diligence on grants related materials, including grant proposals, budget proposals, mid-term/end-term narrative and financial reports, technical reports, and etc., and upload the materials to EF China’s grants management system timely;
• Support PD/PO to monitor project progress, help organize and attend meetings at various stages of the project and follow through to support ensuring desirable deliverables and outcomes;
• Monitor payment for granted projects, help grantees resolve payment related issues;  
• Track and keep record of program budget, follow through spending plan and provide timely reminders to PD/PO, and reconcile program budget internally and with SF Office;
• Support grant auditing and work with grantees to assure full compliance with EFChina policies and regulations both in China and in the U.S.;
• Organize and manage Foundation-Initiated Projects (FIPs), including consulting contracts, meetings/workshops, study tours and reports/publications. Set up FIPs, collect and review FIP reimbursement materials and ensure that necessary reimbursement materials are complete and correct. Ensure that FIP administration and reimbursement follow EF China procedures and is handled in a timely manner;
• Organize and coordinate all kinds of meetings/workshops, consultant visits, study tours and funder trips, including drafting invitation letters, arranging accommodation and transportation, scheduling meetings, assembling meeting materials, arranging or providing translation services, taking notes and developing meeting summaries, and etc.
• Adapt to frequent business trips as required.

Strategy Cycle and Fundraising Support

• Support PD/PO in strategy cycles including strategy formulation and review, logic models updates, and budget setting by conducting basic research and providing input based on frequent communications with grantees;
• Help draft funder’s proposals and prepare reports to update funders on progress of related grants and projects;
• Support the related research as requested by PD/PO and funders;
• Organize and arrange site visits for funders to demonstrate accomplishment of the program in the field.

Collaboration and Partnership

• Proactively work with other colleagues in collaborative projects;
• Share knowledge, expertise, critical information and networks with other colleagues and/or partners under PD/PO’s guidance to increase support and demonstrate shared purpose;
• Maintain the list of partners for the program, assist in inviting international and domestic experts to support EF China’s stakeholders.

Others

• Assist PD/PO to draft reporting materials, such as annual report and work plan to the regulators, and docket narrative and logic model to the board;
• Work closely with other colleagues to support office-wide events as required by the office, including annual meeting, staff retreat, and China Week etc.;
• Translate written materials from English to Chinese or vice versa as required by PD/PO
• Undertake additional tasks and responsibilities as assigned by PD/PO;
• Back up other colleagues as needed.

This job description reflects the assignment of essential functions, it does not prescribe or restrict tasks that may be assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Education: Bachelor’s degree or above, preferably in a related field: environment, transportation, electric automobile, energy and climate, or other related majors etc. Deep interest in transportation system and advanced technology.
• Working experience: about two years of related working experience as a plus; experiences in environment, transportation, and project management are strongly preferred, especially knowledge and experiences in electric vehicle/zero-emission vehicle, on-road freight, sustainable power battery, vehicle pollutant/carbon emission reduction.
• Language: native-level Chinese skills required; ability to communicate fluently in both spoken and written English.
• Project management and multi-tasking skills: ability to manage projects according to a set of procedures and rules, follow necessary steps rigorously, with good understanding of the purpose, scope and timeline of projects.
• Problem solving skills: ability to use logics to solve problems independently and patiently, and demonstrate capability to solve complicated problems.
• Communications: ability to communicate with others clearlyand actively, listen, and write with clear logics; ability to coordinate with multiple stakeholders.

SUCCESS FACTORS:

• Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values and behaviors to build trust and credibility internally and externally.
• Mission-driven/Initiative –Inspired by the organization's vision and mission, and take actions with ownership, can-do attitude and proactive mindset.
• Team Spirits – Collaboratively works toward solutions which benefit all involved parties; willingly cooperate with others to accomplish team/organization objectives.

Please email a cover letter and resume, under subject line "Application for Consultant, Transportation", to jobs@efchina.org.