The Asia-Pacific Academy of Ophthalmology (APAO) is seeking a well-organised and motivated Project Coordinator to provide comprehensive administrative and project coordination support to the APAO Secretariat.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Secretariat.
• Coordinate meetings, including scheduling, preparing agendas and documents, taking minutes, and following up on action items.
• Support the work of the APAO Council, Standing Committees, and other working groups.
• Assist with membership administration, correspondence, database maintenance, and record-keeping.
• Coordinate APAO projects, programs, meetings, and other activities.
• Assist with the planning and delivery of the APAO Congress and satellite events.
• Handle enquiries from members, delegates, speakers, partner organisations, and other stakeholders.
• Prepare letters, reports, presentations, promotional materials, and email announcements.
• Liaise with committee members, vendors, event organisers, and external partners.
• Maintain project schedules, monitor deadlines, and ensure that deliverables are completed on time.
• Assist with website updates for APAO Council and Members.
• Provide support for awards, grants, educational programs, and other APAO initiatives.
• Maintain accurate filing systems and confidential organisational records.
• Undertake other duties and ad hoc projects.

Requirements

• Bachelor’s degree or equivalent qualification in business administration, event management, communications, marketing, or a related discipline, with a minimum of 2 years of solid experience is preferred. Candidates with less experience will also be considered.
• Relevant experience in administration, project coordination, association management, event management, or secretariat support is preferred.
• Excellent written and spoken English; proficiency in additional Putonghua would be an advantage.
• Strong organisational, time-management, and multitasking skills.
• Excellent attention to detail and the ability to meet deadlines.
• Strong interpersonal and communication skills, with a professional and service-oriented approach.
• Ability to work independently and collaboratively in a multicultural team.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with website content management systems, email marketing platforms, online meeting tools, or databases would be an advantage.
• Willingness to work outside regular office hours and travel occasionally when required for meetings and events.

What We Offer

• An opportunity to work with a leading international ophthalmic organisation.
• Exposure to regional and international projects, educational programmes, and professional events.
• A collaborative and multicultural working environment.
• Opportunities for professional development and career growth.

Application

Interested candidates are invited to submit the following:

1. A cover letter outlining their suitability for the position;
2. A detailed curriculum vitae;
3. Current and expected salary; and
4. Earliest available start date.

Please send your application to claremok@apaophth.org with the subject line:

Application for Project Coordinator – [Applicant’s Name]

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.

For more information about APAO, please visit www.apaophth.org.