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Job no: 592742
Contract type: Fixed Term Appointment
Duty Station: Beijing
Location: China
Categories: Administration

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to Commitment

In China, we promote policies and laws that better deliver on children's rights. We have over 100 staff members working with the Government of China and other partners to ensure that the benefits of the country's development reach the most impoverished children. And we share what we learn with others.

How can you make a difference?

If you are a master of organization, a wizard with schedules, and the calm in the middle of a fast-paced storm, join our team as an Executive Associate to act as the strategic partner to our Head of Office.

The Executive Associate (G-6) provides end-to-end executive, administrative, and operational support to the Head of Office and the section, ensuring smooth day-to-day operations. The role manages high-volume communications and scheduling, coordinates travel and logistics, supports basic operations and office management, assists with monitoring budgets and grants in VISION, and helps facilitate procurement and contracting processes in line with UNICEF policies. The Executive Associate also represents the supervisor by initiating and following up on administrative actions, coordinating responses, and ensuring deadlines are met.

Key responsibilities include:

• Manage incoming/outgoing correspondence, emails, and calls; draft routine responses and coordinate sensitive inquiries.
• Maintain the supervisor’s calendar, arrange meetings, prepare briefing materials, and organize official travel.
• Provide operational and office support, including event and conference logistics, leave/absence monitoring, and office supplies/equipment inventory management.
• Support budget and grant monitoring (e.g., revisions, expenditure tracking, funding utilization), maintain control records, and process relevant transactions in VISION.
• Support procurement and contracting (PCA/SSA/consultants/partners), maintain vendor/partner rosters, and ensure documentation and processes align with UNICEF guidance.

If you would like to know more about this position, please review the complete Job Description here:  Executive Associate G-6.docx

To qualify as an advocate for every child you will have…

• Minimum requirements
• Education: Secondary Education in Communications,Operations,Secretarial Services,Arts/Humanities,Business,Languages, Secondary Education, Technical Courses, University Courses and any other related fields.A Bachelor or equivalent (First Level University Degree) from a recognized academic institution in a field relevant to the position may replace 3 years of related work experience. A Master or equivalent (Advanced University Degree) may replace an additional 2 years.Work Experience: At least 6 years of relevant work experience in Administration, Communications Support, Administrative Support, Operations Support, Budget Monitoring, Procurement Support. and any other related fields.Skills: Collaboration, Problem Solving, Project Management, Digital Dexterity, Planning, Microsoft Office.Language Requirements : Chinese - Proficient/Fluent,English - Proficient/Fluent
• Desirables
  

For every Child, you demonstrate...

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Advertised: 29 Apr 2026 China Standard Time
Deadline: 13 May 2026 China Standard Time

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