About the company

The European Union Chamber of Commerce in China was founded in 2000 by 51 member companies that shared a goal of establishing a common voice for the various business sectors of the European businesses operating in China. It is a members-driven, non-profit, fee-based organisation with a core structure of 25 Working Groups and 7 Fora representing European business in China.

The European Chamber now has more than 1,700 members in 7 chapters operating in 10 cities: Beijing, Nanjing, Qingdao, Shanghai, Shenyang, South China (Guangzhou and Shenzhen), Southwest China (Chengdu, Chongqing) and Tianjin.

The Chamber is recognised as the official voice of European business in China. It is recognised as a foreign Chamber of Commerce with the Ministry of Commerce and China Council for the Promotion of International Trade.

Job description

-Receptionist:

Manage the main switchboard, screens/answers all incoming phone calls, answers questions professionally, provides information as required and passes phone calls to required extensions providing the person with proper information

Greet visitors and direct them to appropriate staff

Manage the office facilities, such as fax machine, photocopier, scanner

Liaise with express companies, office building management etc.

Assist the Office Manager in the Head Office in administrative and operational matters at the local level

Manage inventory of office supplies / ensures sufficient stock

Update office Calendar at national and BJ local level

Manage the booking of meeting rooms in BJ chapter

Make travel arrangement

Manage name cards printing

Assist in basic translation

Attendance Management

Assist other departments’ work upon requests

Other Office Administrative related issues

-HR admin:

Manage some HR works, including but not limited to:

Facilitate HR Officer on intern management

Facilitate the training arrangement

Organise team building/activity, weekly happy hour

Assist on the paper works for foreign national employees’ work permit, work visa/residence permit and social insurance application/enrollment/cancellation.

Other tasks:

Support working group/forum on meeting/event plan and arrangement;

Ad hoc support to other departments as agreed by line managers.

Skills & experience

- Fluent in spoken and written Mandarin Chinese.

- Excellent command of spoken and written English.

- Background in languages, business, economics, political science, international relations, or other relevant areas are preferred.

- Excellent interpersonal skills (strong sense of responsibility, attention to detail, proactivity, excellent communicator).

- Computer literacy (Outlook, Word, Excel, PowerPoint).

How to apply: Submit CV, personality assessment questions, expected salary and where you see the job post to bj_jobs@europeanchamber.com.cn

Please also clearly indicate in the subject heading “Receptionist and Office Assistant - 2026”.

Only the shortlisted candidates will be contacted.

Personality Assessment Questions:
1. What do you know about the work of the European Union Chamber of Commerce in China in general? (min. 50 words)
2. What particular experience or skills do you have that would make you successful in this position? (min. 50 words)
3. Describe the most difficult work problem you once had and how you solved it. (min. 50 words)