WCS China Recruit Finance Manager
Report line: the country director, with a dotted line report to the WCS Comptroller
Summary of Position Function
The primary objective is to establish and oversee efficient systems for financial management for the WCS Country Program Office and its affiliate/s. S/he will maintain appropriate communication with WCS Project leaders (Directors, Managers, and Administrators), and local governmental institutions (e.g. Ministries of Finance etc.). S/he will coordinate and consult regularly with WCS-New York to manage timely and accurate submission of reports.
· Overall supervision of the Finance department and staff
· Ensure financial efficiency in all aspects of finance, advising the Operation Director of any problems or weakness in financial controls and procedures, and any ways in which costs could be reduced
· Strengthen and document financial policies and procedures
· Ensure that highest standards of financial integrity are followed
· Ensure that all projects/activities in the country program are respecting national legislation in finance including customs regulations, taxes, benefits, etc.
Budgeting, projections and cash flow management
· Review budgets for project proposals and annual budgeting
· Maintain the budget, including reviewing the preparation of budget adjustments according to established procedures
· Review the cash flow requests for projects and country office to ensure that sufficient funds are available for project operations
· Maintain an accurate database of project funding, including contracts, project budgets and donor-specific procedures and regulations
Monitoring and managing expenditures
· Ensure that all expenditures are made in accordance with established procedures, including verification of supporting documents and budget availability
· Monitor and review expenditure against budgets on a monthly, quarterly and annual basis by project and for country office as a whole
· Prepare monthly reports of expenditure against budgets for internal use, including monitoring of expenditure against project activity budgets as well as WCS project, grant/fund and account code, by the 10th day of the following month
· Where expenditures on projects is not in line with budgets, bring this to the attention of the project director and/or country director and make recommendations to adjust spending accordingly
· Monitor all bank transactions and check and approve monthly bank reconciliations by the 10th day of the following month
· Where funds are received in-country, ensure that these are correctly reported to WCS NY and posted to the appropriate project, grant/fund and account code
· Oversee cross-charging to other country programs as per established procedures
· Ensure complete accounting records are maintained including vouchers, authorizations, and reconciliations, including both paper and electronic records.
· Ensure proper tracking of project advances to staff, ensuring that advances are accounted for in a timely manner according to WCS procedures, and that an accurate balance sheet is kept of each staff member’s outstanding advances. Prepare a monthly report of outstanding advances at the end of each month by the 5th day of the following month.
· Review and submit analysis on all country project expenditures to WCS New York according to WCS established procedures and deadlines
· Oversee monthly and year-end reconciliation of accounts, reports and bank statements
· In consultation with the operation and Country Director and the Project Managers/Directors, ensure communication, reporting and administrative requirements of donors are met
Audit and quality control
· Ensure that all transactions entered into the SAP (as directed) in the central office are correctly and consistently recorded, including grant, fund, project and other information where needed. Perform a monthly check of all financial data by the 10th day of the following month.
· Ensure that revenue and expenditure posted by WCS NY is correct, and is assigned to the correct project, grant/fund and account codes, and where problems are found ensure that these are resolved with the appropriate staff in NY along with project staff as required
· Supervise regular petty cash counts out on a weekly basis
· Assist in preparation of internal and/or external audits, prepare audit responses and ensure implementation of accepted recommendations
Contracts and sub-awards
· Review budgets for contracts and sub-awards to other organizations to verify that costs are reasonable and sufficient for proposed activities, and meet donor requirements for budget presentation
· Ensure that contractees and sub-awardees meet financial reporting requirements
· Where necessary, perform audits of contractee or sub-awardee financial systems and reports
· Review contracts and control the risks in the contracts according to the Contract policy.
Payroll and Finance training
· Oversee preparation of payroll including taxes and other statutory deductions, Ensure salary advances are paid and recovered according to WCS’s established procedures.
· Prepare and update the annual budget for staff salaries.
· Provide training in finance for new staff and key staff in finance related roles, e.g. managers, administrative and finance staff in field offices.
· Min. university degree in finance, accounting
· Recognized professional qualification e.g. CPA, ACA, ACMA, ACCA.
· Min. 5 years’ work experience in an international environment (NGO or MNC);Knowledge and experience in finance;
· Understanding of and experience in office work procedures and practices;
· Proficiency in Microsoft Office (e.g. Word, Excel, Outlook);
· Fluency in spoken and written Chinese and English;
Please send a cover letter with your full resume' attached to firstname.lastname@example.org. Please start the email subject with [Finance Manager – Your Name-Surname].
Only short-listed candidates will be notified. We apologize for this in advance as we may be unable to respond to applicants who are not invited for interview.
All information is collected exclusively for recruitment purposes.
Deadline for Apply：Until Filled
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